Intro
A Clear Path Forward
Starting a provider business in Virginia can feel overwhelming. There are applications, policies, background checks, budgets, and Medicaid enrollment, and it's hard to know what comes first. From your first strategy session through policies, application organization, enrollment support, and operational readiness, we help you understand what is needed and move through the work in a practical order.
Support Built From Experience
We've done this ourselves. Our hands-on provider development experience includes policy writing, program operations, staff supervision and training, documentation review, crisis-service support, referrals, stakeholder outreach, and nonprofit development. We know the process because we've been through it.
How We Help
Ways We Can Support Your Project
Applications
DBHDS, VDH, and VDSS applications, modifications, and readiness support.
Policies
Customized manuals, forms, workflows, and compliance tools.
Enrollment
Virginia Medicaid application organization and guided submission.
Operations
Staffing, budgets, onboarding, documentation, and quality systems.
What We Help You Build
Choose One Service or Combine Support Into a Startup Package
Licensing Preparation
- Strategy and startup roadmaps
- Application checklists and attachment organization
- Service descriptions and admission criteria
- Support responding to agency feedback and corrections
Policies and Documentation
- Customized policy and procedure manuals
- Client and personnel forms
- Documentation templates and audit tools
- Readiness and consistency reviews
Enrollment and Operations
- Virginia Medicaid enrollment support
- Staffing plans and job descriptions
- Operating budgets and startup worksheets
- Background-check setup guidance
Training and Implementation
- Staff onboarding and policy training
- Documentation-quality support
- Compliance and startup guidance
- Referral and stakeholder outreach
Pricing
Popular Starting Points
Strategy Consultation
One-hour session on your service model and next steps.
Startup Roadmap
A tailored sequence, responsibilities, and application checklist.
Document Review
Review of your existing materials with a written gap checklist.
Customized Policy Manual
One service and location; final scope confirmed in writing.
Packages
- Documents Package: from $4,500
- Licensing Preparation Package: from $6,000
- Licensing + Enrollment Package: from $7,500
Final fees depend on service type, location, scope, complexity, and the materials you already have.
Getting Started
How to Begin
Send a Message
Tell us about your agency, the service you want to offer, your location, and where you are in the application process.
Confirm the Scope
Receive a written proposal describing the deliverables, meetings, revisions, and fees.
Start Organized
Sign the agreement, send the required information, and follow your project roadmap.
Consulting Form
Ready to Talk About Your Idea?
Independent consulting support. Stellaris is not affiliated with DBHDS, VDH, VDSS, or DMAS. Agency approval, review timing, reimbursement, opening dates, and client volume are not guaranteed.